Central Records

The office is open Monday through Friday * , 8 a.m. to 4 p.m. You may call our office during regular business hours at 703-246-2272 .
*Central Records closes at 3 p.m. on the third Wednesday of every month

Please allow 10 business days to process your mail-in request.

Customers, who made their request(s) through the mail, may check the status of their request by going to FCPDPublicCentralRecords@fairfaxcounty.gov. This email address will not accept and process any request for services provided by the Central Records Division.

To Obtain a Copy of a Reportable Crash Report

Submission of a crash report (FR300P) to the Department of Motor Vehicles is required for all crashes which occur on public property that involve death, personal injury, or property damage of $1,500.00 or more. Public property is considered to be highways, roads, streets, and public parking lots maintained by state, county or municipal funds.

Who is entitled to copies of crash reports?

• Driver and Passengers involved in the crash
• Injured persons/pedestrians/bicyclists involved in the crash
• Property/Vehicle owners
• Attorneys and/or insurance agents representing the driver or property owner

Our department transitioned to TREDS during the months of January through May, 2017. During this transition period, some reportable crash reports (FR300P) were documented in the department’s record management system. Upon request, we will provide reportable crash reports that were entered into the department’s record management system prior to May 1, 2017.

All reportable crashes after May 1, 2017 will be documented in TREDS and will only be available through the Virginia Department of Motor Vehicles.

• All reportable crashes to the Commonwealth of Virginia, which are investigated by the Fairfax County Police, are recorded in the Traffic Records Electronic Data System commonly known as TREDS. This system is managed by the Virginia Highway Safety Office.
• Once the reportable crash report (FR300P) has been reviewed by our department, it is submitted to the Virginia Department of Motor Vehicles’ approval process.
• The DMV maintains the official record of all reportable crashes occurring within the Commonwealth and is responsible for the dissemination of these reports. In order to receive a copy of this report, please visit:
• To request a crash report from Virginia DMV The Fairfax County Police Department does not disseminate Reportable Crash Reports (FR300P) to the Commonwealth of Virginia.

To obtain a copy of a Non-Reportable Crash Report

NON-REPORTABLE CRASH REPORTS

Hit and run crashes on public property less than $1,500.00; crashes occurring on private property and involving death, personal injury or hit and run crashes.

In those instances where a crash is not reportable to the DMV and it is not required by Department policy (see above), no documentation of the crash will be generated.

Crashes that are not reportable to the Commonwealth of Virginia may be documented in the department’s record management system. The investigating officer will inform the involved parties of the crash if such report exist by providing a case number.

• Make a requests in writing to the Central Records address listed above. Please indicate on the envelope that the request is for a non-reportable crash report.
• Make requests in person, during regular business hours at the Central Records Office
• For requests made by mail, please allow approximately three to four weeks for receipt of the requested report

Fees for obtaining a non-reportable crash report

• NOfee for drivers, passengers, property owners or injured persons.
• All others must pay a $5 fee by cash, Visa, MasterCard, money order or check made payable to the County of Fairfax.
  NOTE: Mail-in requests must be paid by check or money order.